Appointing a PSO
In terms of safeguarding, with the incumbent the PCC will:
- At least one appropriately experienced designated Parish Safeguarding Officer (PSO) to work with the incumbent and PCC. This PSO should be a lay person. It cannot be the incumbent. The PSO may also be the DBS administrator for church officers who work with children or vulnerable adults but if not, the PCC should appoint another individual. The PSO should be supported, trained and given a copy of the parish safeguarding policy and procedures;
- Additional safeguarding roles, as required. These roles are optional. They will be dependent on local need and available resources. They may also be fulfilled by the same people. Any additional roles are left to local determination
Explanation of the role of PSO:
The role of the PSO is one of trust and requires a high degree of honesty and integrity. The PSR will be privy to highly confidential and potentially sensitive information and we do therefore require that the role is filled by someone with the highest principles.
You should have read the Church of England Model parish safeguarding officer role description, or received something similar from your recruiter, when you went through the Safer Recruitment process for the role of PSO.
On Section 3.3 (pages 22-23) of The Church of England Key roles and responsibilities of church office holders and bodies practice guidance it says:
Each Parish Safeguarding Officer’s (PSO) role is to:
- Work closely with the incumbent to advise within the parish on all safeguarding matters relating to children, young people and vulnerable adults;
- Receive, with the incumbent, any concerns about children or adults in the parish and make sure that proper advice is sought and proper referrals are made;
- Report all matters relating to concerns and allegations of abuse against church officers, in liaison with the incumbent, to the DSA [Diocesan Safeguarding Adviser] who will liaise with the statutory agencies, as required. Concerns about the incumbent should be raised directly with the DSA;
- Ensure that any ex-offenders with offences against children or vulnerable adults known to be in the church community are notified to the DSA and contribute to managing Safeguarding Agreements;
- Promote safer practices in all activities and make any recommendations required taking into account the particular arrangements of the parish;
- Seek to ensure that Safer Recruitment practice is followed, with the support of diocese.
- Attend diocesan safeguarding training at least every three years;
- Maintain safeguarding records;
- Complete national, diocesan and parish safeguarding self-assessments as required;
- Contribute to the annual review of parish safeguarding arrangements;
- The PSO should regularly report on safeguarding in the parish. Safeguarding should be a standing agenda item at each PCC meeting. At the APCM the PCC will provide an annual report in relation to safeguarding.
The PSO may also be responsible for:
- Being the DBS Administrator [within the Diocese of Chelmsford we use the term Registered Recruiter]
- Supporting other church officers who work with children or vulnerable adults;
- Providing or arranging provision of safeguarding training for parish workers (both volunteers and paid staff).
Preferably the PSO should be someone who is a lay person, has good pastoral and organisational skills and experience of working with children/young people or vulnerable adults, although not always currently involved in such work in the parish. They should not be the incumbent or his or her partner.
The level of the resource will be dependent on the size and complexity of the parish. These roles often are voluntary but some larger parishes have paid posts. Some parishes have one PSO for children and one for vulnerable adults. If required, in rural parishes, or in group arrangements, arrangements for safeguarding maybe shared whilst remembering that legal responsibilities will continue to rest with the individual parishes.
DBS Check for PSO
The role of PSO is not usually eligible for a DBS check (UK criminal record check), however;
- if the PSO serves on the PCC they would be eligible for an Enhanced DBS Check without the Barred Lists, OR
- if the PSO holds another, additional, role at the Parish that involves them having Regulated Activity with children and/or adults at risk they would be eligible for an Enhanced DBS Check with the relevant Barred List(s)
To determine whether or not you have Regulated Activity with Children please refer to the decision making flowchart on page 31 of thirtyone:eight's E-Bulk Guide for Recruiters
To determine whether or not you have Regulated Activity with Adults please refer to the decision making flowchart on page 30 of thirtyone:eight's E-Bulk Guide for Recruiters
The role of DBS Administrator (known in the Diocese of Chelmsford as Registered Recruiter) is NOT eligible for an Enhanced DBS check. Access to sensitive/confidential/personal information does not provide eligibility for an Enhanced DBS check.
Training Required for PSO
(If you completed both the Diocesan online Child Safeguarding course and the Adult Safeguarding course you are not required to complete the NST Basic Awareness or Foundation courses, but it is recommended).
Then you then need to complete these courses (in any order):
- 3. Safer Recruitment and People Management (online),
- 4) Raising Awareness of Domestic Abuse (online),
- 5) PSO Induction (virtual via Zoom) once,
- 6) Leadership (virtual via zoom if you hold the role of PSO, as well as holding a Bishop’s Licence, Commission or Authorisation, you will need to complete theSafeguarding Training every 3 years. But please note: If you previously attended C3 Face-to-Face Safeguarding Training you will only need to complete the Leadership Safeguarding Training once your C3 Certificate has reached it’s 3 year expiry date.
New PSO Actions
Work through the Church of England Model Parish Safeguarding Checklist
Ensure that the Church of England Promoting a Safer Church poster for parishes is visible on your Church notice board.
Ensure that the Church of England Parish statement on domestic abuse is complete and up to date.
Ensure that the Church of England Safeguarding in your parish – who’s who? document is complete and up to date.
Update The Church of England Model Parish Safeguarding Policy at your parish annually or when there is a new PSO, Incumbent or Churchwarden.
Ensure that the safeguarding arrangements are up to date and clearly visible on the front page of your parish website.
Complete/book onto the relevant Safeguarding Training courses
Have a Pocket Guide to hand at all times. It is small enough to fit inside a wallet.
Also a Registered Recruiter (DBS Administrator)?
If you are also registered with thirtyone:eight as a Lead Recruiter or Additional Recruiter please note that the E-Bulk Recruiter Agreement includes:
All organisations using the E-bulk system must agree to:
- Ensure that all personal information supplied is held securely, in accordance with the UK Data Protection Legislation (Data Protection Act 2018 and UK GDPR).
- Continue to ensure that all users follow the instructions contained within Thirtyone:eight guidance.
- Not proceed with any online Enhanced DBS check application until the applicant has completed and returned a self-declaration form /confidential declaration to the Recruiter.
- Ensure that all User Accounts and other details are kept safe and secure.
- Not share User Account Details with any party not explicitly authorised by Thirtyone:eight.
- Request Thirtyone:eight to withdraw the Account details from any user acting in a malicious manner or otherwise outside of the DBS Code of Practice or users no longer authorised to access the System.
- Not divulge the User Account details to Thirtyone:eight (except for support purposes) or any third party.
- Ensure that any DBS checks requested or carried out are justified and allowable as per the DBS Code of Practice and other relevant legislation.
- Ensure identity verification is done with due diligence and in full compliance with the DBS Code of Practice, DBS guidance or any other applicable guidance or legislation.
- Comply with any new or revised DBS guidance notified Thirtyone:eight or other relevant legislation.
(See DBS Applications page for more detailed guidance)